1625 Independent People will support you at all times to exercise your rights in in relation to our use of your personal data. Your rights will be different depending on which lawful basis we are using for processing your personal information.
If you would like us to act on any of the rights listed below, please contact us via
data.controller@1625ip.co.uk or any member of staff, and ask for a Subject Access Request Form. You can ask someone else you know to complete and return the form to us on your behalf, or alternatively, you can ask any member of staff to help you complete the form with you.
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Please try to be as clear as possible about what you are asking us to do
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Please send completed forms to data.controller@1625ip.co.uk
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We may ask you to confirm your identity before we look into your request
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We will aim too reply to all requests in full within 28 days, but if we think we have a valid reason for the response taking longer (upto an additional 2 months) we will let you know
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We will not normally charge a fee – only in exceptional circumstances – if this is the case, we will let you know
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In our final response to you – if we refuse your request or you are not satisfied - we will give you information about who you can complain to about our decision (see Lodging a Complaint Section).
If you would like more detailed information about your rights, please click this link
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
The right to be informed
You have the right to be informed about personal information we process about you – which is contained within this Privacy Notice.
The right to access your personal information
You have the right to access personal information that 1625 Independent People processes about you, specifically:
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What personal information we hold about you and their categories
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Why we process the information (the purpose)
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Who has the personal information been shared with – or who will it be shared with
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If you did not provide the personal information to us – who did
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How long we intend to store your personal information and the criteria we use to decide how long to store it for.
The right to correct personal information (rectification)
If you believe that we hold any inaccurate or incomplete personal information about you, you have the right to ask us to correct it or add anything that is missing.
The right to erase your personal information (the right to be forgotten)
If you would like us to erase your personal information, please ask us.
Our response – whether we can erase all of the information or not – will depend on both the lawful basis we are using to process your data and other responsibilities we may have to hold onto it.
We will tell you if we can partially or fully erase your information – and give you the reasons.
The right to restrict processing
You have the right to ask us to stop processing your personal data, but there are limited circumstances in which you can ask this. These are:
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Where you think information is wrong and want us to correct it, you can ask us to restrict processing whilst we review your request to correct the information
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When you think information has been unlawfully processed, but you do not want the information to be erased, only restricted
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When we think we no longer need the information, but you need us to keep it so you can deal with a legal claim
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If you have objected to us processing your data (see the right to object section) and we are considering whether we accept or refuse your objection.
The right to object to processing
You have an unconditional right to object to us processing your personal information if it is used for marketing, including profiling you (see automated decision-making / profiling section).
Although the following categories are not unconditional, you can also object to us processing your information if:
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We use your information on what we think are our legitimate business interests (or the interests of a third party)
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We are carrying out work in the public interest or with official authority (including profiling)
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We are using your information for scientific or historical research or statistical purposes.
When we have received an objection and we do not have grounds to refuse it, we will stop processing your personal information.
The right to obtain and re-use your personal information (data portability)
You also have the right to ask us to provide you with all the personal data we hold about you, so you can re-use it.
However, this right only applies:
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To personal data you have provided to us
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Where our processing is based on your consent or if we have a contract with you
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When our processing is carried out by automated means (using electronic systems).
If we accept your request, we will remove any information about other people (that you do not have a right to see) and we will provide your information to you or another organisation of your choice - in an electronic format that is commonly used, structured and can be read by other machines.
Your rights related to automated decision-making / profiling
Automated individual decision-making is when a decision is made by automated means without any human involvement. It does not have to involve profiling, although it often will do.
Profiling is any form of automated processing of personal information that uses the personal information to evaluate certain personal aspects relating to a person, in particular to analyse or predict aspects concerning that person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Organisations use profiling to:
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Find something out about individuals’ preferences;
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Predict their behaviour; and/or
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Make decisions about them.
Automated individual decision-making and profiling can lead to quicker and more consistent decisions. But if they are used irresponsibly there are significant risks for individuals. The GDPR provisions are designed to address these risks.
Automated decision-making / profiling at 1625 Independent People
If we receive a donation from you, or you show an interest in us, we may manually look you up, to send you a thank you for your support.
Furthermore, we may build a profile on our supporters to gain a greater understanding of out supporters, to ensure that our communications are relevant and timely, and to provide an improved experience for our supporters. Profiling allows us to the motivations target our resources effectively.
This enables us to communicate with our supporters more effectively and to reach out to individuals who may wish to give additional support with a further monetary gift or to volunteer their time/services to support homeless young people. We may on occasion use third party suppliers to undertake these activities on our behalf and provide them with your information to the extent required, but this will only be done with GDPR compliant suppliers. For more information on how we work with third parties, please see ‘Third Party’.
Role of consent for auto decision making
When you have consented to us using your personal information or providing you with promotional offers and marketing, you are free to withdraw this consent at any time – and this will not put you at any disadvantage in respect of the services or support we provide to you (please see the 'Withdrawing you consent' section for how to do this).
Where 1625 Independent People does use automated decision-making processes, we always inform the individual and advise them of their rights. We also ensure that individuals can obtain human intervention, express their point of view and obtain an explanation of the decision and challenge it.
You can opt out of your data being used for profiling. However, this may mean that you stop receiving marketing communications from us or they become more generic and less relevant to you as they are no longer based on your interests in our cause. If you do wish to opt-out emailing
data.controller@1625ip.co.uk, call 0117 317 8800 or write to 1625 Independent People, Kingsley Hall, 59 Old Market Street, Bristol, BS2 0ER.